Uxmal Geotourism Retreat.

Step by Step

Thank you for your interest in participating on our Uxmal Retreat.

Before booking an exclusive journey and retreat with Suddha Prem and Be a Conscious Traveler please take the time to read and understand our Booking Conditions detailed below.

1. Conduct and Behavior Agreement

2. Our Contract

3. Itinerary Disclaimer

4. Apply and Sign

Step #1

Conduct and Behavior Agreement

Before booking, all prospective participants are required to complete our Conduct and Behavior Agreement.

This agreement ensures that everyone who joins us is dedicated to maintaining the high standards of behavior that make our retreats exceptional.

Step #3

Our Intention

Itinerary Disclaimer

It is our intention to make things as simple as possible for anyone who wants to respectfully join our retreat. Our itinerary is an adventure and an immersion in the heart of the flow of an archaeological area route. As we know, traveling can bring unexpected surprises.

Locations, timings, and events are subject to change, and we expect that our travelers support, compassion and mindfulness.

Step #2

Our

Contract

Please take the time to read and understand Our Contract.

Once you’ve completed and signed both the Conduct and Behavior Agreement and Our Contract, please contact your preferred travel insurance agent and send us your insurance information.

Step #4

Sign and Apply Here.

Thank you for reading, signing and applying.

We will contact you after we review your application.

Step #1

Conduct and Behavior Agreement

Conduct and Behavior Agreement for Cuetzalan Coffee & Uxmal Cacao Retreats and Eco Tours

Last name

First name

Conduct Expectations:

Participants in the Cuetzalan Coffee Retreat and Eco Tour | Uxmal Cacao Retreat and Eco Tour are expected to:

Fully engage in all activities to the best of their ability.
Adhere to all program guidelines.
Demonstrate behavior that is polite, compassionate, and respectful at all times.

Positive behavior is fundamental to creating a high-quality experience and ensuring the safety and well-being of all participants. We emphasize values such as trustworthiness, respect, responsibility, fairness, caring, and good citizenship. Our primary goal is to provide a safe, secure environment where everyone can thrive.

Core Values:

To help us understand your alignment with our retreat’s values, please answer the following questions:

Compassion:

Please explain what compassion means to you and how you demonstrate it in your daily life.

2. Diversity, Equity, and Inclusion:

Please share your understanding of diversity, equity, and inclusion and how you contribute to fostering these principles in a community setting.

Rules and Responsibilities:

I understand that I may be sent home at my own expense without a refund for:

Theft: Absolutely no stealing or borrowing without prior permission.
Vandalism: I am responsible for repair costs for any damages incurred to property.
Illegal Activity: The use of illegal drugs (including marijuana), excessive abuse of alcohol, and other such offenses are strictly prohibited. Those engaged in illegal activities will be turned over to the proper authorities.
Disruptive Behavior: Emotional outbursts, yelling, screaming, crying, incessant complaining, or displaying dissatisfaction in anger or rage is prohibited.
Bullying: Teasing, hurting, or bullying anyone, or using language, gestures, or actions that harm others is not tolerated. Disciplinary action will vary based on the degree of the offense and will be determined by the program hosts and staff. This may result in dismissal from the program at your own expense.
Inappropriate Sexual Behavior: Any behavior that violates the rights of others, particularly when disrespectful regarding a person’s gender, race, age, sexual orientation, religion, national origin, disability, or appearance, is prohibited.

I am responsible for:

Personal Belongings: Keeping track of my belongings. Valuables, such as expensive jewelry and electronic devices, should be left at home. Program hosts, staff, or other participants are not responsible for any lost or missing items.
Luggage: Carrying my own luggage. Program hosts, staff, or other participants are not responsible for carrying my luggage.
Dress Code: Dressing comfortably and casually, yet neatly, appropriately, and respectfully according to each occasion. Failure to do so may result in being kindly asked to change clothes.
Observing Retreat Center Rules: Violators of poor behavior will be sent home at their own expense without a refund.

These rules are NOT subject to interpretation, and each program participant is expected to follow them without exception.

Agreement:

By signing this form, I agree to uphold the values, rules, and responsibilities outlined above and commit to contributing to a positive and inclusive environment during the retreat.

Signature

Date and time

Step #2

Our Contract

1. Our Contract

All bookings are made with Suddha Prem and Be a Conscious Traveler..

By booking a trip with us you are deemed to have agreed to these Booking Conditions (which constitutes the entire agreement between you and us). Your booking will be accepted by us on this basis. The services to be provided are those referred to in this document in relation to the retreat and those provided to us by Mayaland Resorts, The Lodge at UXMAL (THE RESORT), the land operator for this eco tour.

International flights: the operation of these flights is subject to the foreign governments involved granting landing rights for the flight.

Responsibility: Operator will organize and administer this group. Operator acts only as the agent for any transportation carrier, hotel, ground operator, or other suppliers of services connected with this tour (“other provides”), and the other providers are solely responsible and liable for providing their respective services. The passenger tickets in use by the carriers shall constitute the sole contract between the carriers and the passenger; the carriers are not responsible for any act, omission, or event during the time tour participants are not aboard their conveyance. Operator shall not be held liable for (A) any damage to, or loss of, property or injury to, or death of, persons occasioned directly or indirectly by an act or omission of any other provider, including but not limited to any defect in any aircraft, watercraft, or vehicle operated or provided by such other provider, and (B) any loss or damage due to delay, cancellation, or disruption in any manner caused by the laws, regulations, acts or failures to act, demands, orders, or interpositions of any government or any

10 subdivision or agent thereof, or by acts of God, strikes, fire,food, war, rebellion, terrorism, insurrection, sickness, quarantine, epidemics, theft, of any other cause(s) beyond their control. The participant waives any claim against Operator for any such loss, damage, injury or death. By registering for this tour , the participant certifies that he/she does not have any mental, physical, or other condition or disability that would create a hazard for him/herself or other participants. Operators reserves the right in their sole discretion to accept, decline to accept, or remove any participant on tours, and reserves the right without notice to withdraw any part or all of the trip and to make such changes as may be necessary. Operator shall not be liable for any air carrier’s cancellations penalty incurred by the purchase of a non refundable ticket to or from the first or last destination of the tours.

Suddha Prem is the organizing agent for this retreat.

2. Reservations and payments information

Before booking, all prospective participants are required to complete our Conduct and Behavior Agreement.

This agreement ensures that everyone who joins us is dedicated to maintaining the high standards of behavior that make our retreats exceptional.

Once you’ve completed the agreement and signed the contract we’ve reviewed your application, you will be notified of your acceptance.

Only then will you be invited to finalize your booking.

To reserve your place, complete the reservation form/waiver and return it with:

A non-refundable $1,000 deposit will hold your space.

Early Bird Investment | Sign up between January 30th – March 30th 2024.

$5,500 per guest | single occupancy.

Standard Investment

$6,000 per guest | single occupancy.

Full payment due by July 15th, 2025.
Travel Health Insurance is required.
The deposit can be made by PAYPAL or through our secure booking system.
Credit card payments will be subject to a 2.75% fee.

3. Cancellations and Refunds

All request for refunds must be sent to us in writing via e-mail Cancellation will become effective as of the date of the postmark or e-mail receipt.

If for some reason you decide to leave during the retreat/tour, no refunds or credit will be offered for any reason at all. As an additional reminder, the initial deposit of $1000 is not refundable.

a) Once the ticket is done, it is non refundable/non transferable at any time of the cancellation, and no value after departure date. Changes may have a fee plus difference on price.

b) Leaving this tour in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for any unused portions on this tour. Operators reserves the right to cancel any

tour because of inadequate enrollment that makes the tour economically unfeasible to operate.

c) We strongly recommend trip cancellation insurance, applications will be sent to you upon registration. Insurance is important protections can save your money if you are forced to cancel.

d) Baggage and personal effects are at all times the sole responsibility of the client or participant.

Itinerary changes: The itineraries and staff are subject to modification and change by operator. Every reasonable effort will be made to operate this tour as planned; however, should unforeseen world events and conditions require our itinerary to be altered, we reserve the right to do so for the safety and the best interest of the group.

4. Passport and Visa

You must carry a valid passport and have obtained all of the appropriate visas, permits and certificates for the countries in which you will visit during your trip. Your passport must be valid for 6 months beyond the duration of the trip. It is your responsibility to ensure that you are in possession of the correct visas, permits and certificates for your trip. We are not responsible if you are refused entry to a country because you lack the correct passport, visa or other travel documentation.

5. Your Details

For us to confirm your travel arrangements you must provide all requested details with the balance of the trip price. Necessary details include full name as per your passport, date of birth, nationality, passport number, passport issue and expiry date and any pre-existing medical conditions you have which may affect your ability to complete your travel arrangements. Your booking cannot be confirmed without provision of these details.

6. Travel Insurance

Travel insurance is mandatory for all travelers heading to THE RESORT and, if purchased, should be taken out at the time of booking.

Contact your preferred travel insurance agent or

VALLARTA VIP TRAVEL

www.vallartasviptravel.com

8525 W Sunset Blvd, West Hollywood CA 90069

or call 1-310-657-4245.

Your travel insurance should provide cover against personal accident, death, medical expenses and emergency repatriation with

all recommended minimum coverage of $200,000USD. We also strongly recommend it cover cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay or inconvenience.

We shall have no liability for loss, theft of or damage to baggage or personal effects. Personal belongings lost or stolen while unattended by the client in public lounges or other public areas, whether on board a vessel, train, bus, or other mode of transportation, publicly owned or operated by affiliated tour operators or elsewhere, are not reimbursable. Losses due to ordinary wear and tear, and other acts of God are not reimbursable. We cannot accept responsibility for and in no event shall be liable for loss or damage of valuables or other articles left in or on facilities used by us such as hotels, home stays, vessels, expedition vehicles, or any other mode of transportation.

7. Inclusions

The package cost of your Suddha Prem eco-travel includes: all accommodation as listed in the Program
all transport listed in the Program
all eco tours listed in the Program

all organic meals as listed in the Program
the services of a guide as described in the Program.

8. Exclusions

The package cost of your Be a Conscious Traveler package does not include:

International or Internal flights
Optional and additional accident/baggage/cancellation insurance.
Passport and Visa fees
Excess baggage charges
Travel insurance
Personal Expenses (Mini-bar, Personal Phone Calls, Laundry services)
All beverages not mentioned in the description for this tour
Any tips or gratuities not specifically mentioned in the description for this tour
Drinks and alcoholic beverages
Optional activities and sightseeing not mentioned in this tour
All personal expenses
A la carte meals and drinks</