1. Our Contract

By booking a Soulful Coffee Retreat, you agree to the terms and conditions outlined on this page. Your booking is not confirmed until we receive your deposit and you receive a confirmation email from us.

 

2. Reservations & Payments

To secure your spot, a non-refundable deposit of $1,000 USD is required at the time of booking.

You may choose between full payment or our flexible 20 / 40 / 40 plan:

 

• 20% deposit upon booking

• 40% payment 90 days before the retreat start date

• 40% final payment 60 days before the retreat start date

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Early bird pricing is available for a limited time and guarantees your place at a reduced rate.​

 

3. Cancellations & Refund Policy

• Until March 17, 2026 (more than 90 days before retreat start): If paid in full, 100% of the remaining balance will be refunded (excluding the deposit).

• March 18 – April 16, 2026 (60–90 days before retreat): If paid in full, 40% of the remaining balance will be refunded (excluding the deposit).

• After April 16, 2026 (less than 60 days before retreat): No refunds are available.

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If you cancel within 60 days, do not arrive, or depart early for any reason, no credit or refund will be issued.

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4. Passports & Visas

Participants are responsible for ensuring their passports, visas, and travel documents are valid and up to date.

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5. Liability & Assumption of Risk

Participants acknowledge that travel involves inherent risks. By joining the retreat, you accept responsibility for your personal health, safety, and belongings.

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6. Behavior & Conduct

We foster a welcoming, respectful, and inclusive retreat environment.

Participants are expected to:

• Treat others and local communities with kindness and respect

• Participate in activities mindfully and responsibly

• Follow retreat guidelines and facilitator instructions

  Disruptive behavior may result in dismissal from the retreat without refund.

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7. Program Changes & Optional Activities

We reserve the right to make necessary changes to itineraries, schedules, or accommodations due to weather, safety, or unforeseen circumstances. Optional activities are not included in the retreat price.

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8. Marketing & Photography

During the retreat, we may take photos and videos for promotional use. By attending, you grant permission to use your image in our media unless you opt out in writing before the retreat begins.

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9. Applicable Law & Dispute Resolution

This agreement is governed by the laws of California, USA. Any disputes will be resolved through mediation and, if necessary, binding arbitration.

 

 

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